Sharp MX-5500N Uživatelský manuál stáhnout pdf (Strana 5)

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Sharpdesk™ for Total Document Management

Copy

Print**

Scan

Fax/Internet Fax*

PC-Fax*

PC-Internet Fax*

Reuse

Send

To e-mail or FTP

Fax or Internet Fax*

Print Out

File F

Search results

Word

Excel

PDF

PowerPoint®

Scanned

image

etc.

SCAN data

COPY data

PRINT data

FAX data

Quick File

Folder

Main

Folder

SCAN data

COPY data

PRINT data

FAX data

Private

Custom

Folder

SCAN data

COPY data

PRINT data

FAX data

Paper documents

Electronic files created on a PC

Search screen

Compose

Store

View

Search Edit

PC-Fax

E-mail

OCR

ICT*

Set PIN on your PC. Confidential

printouts won’t be

read by others.

Data is sent from PC.

User enters PIN on

control panel.

*****

CONFIDENTIAL

User authentication

Prevents data leak

The data generated for

each job is automatically

erased once that job

is finished

Data Security SystemIP/MAC Address Filtering

Unknown IP or MAC

addresses will be

denied access

NO!

Copy Data Print Data

Scan Data Fax Data

d0bN%

=5!”//?

hj5&4

mk9#¥

TOP SECRET

Data Encryption Data Erase

d0bN%

=5!”//?

hj5&4

mk9#¥

MX-5500N encrpyts

the scanned data

Requests password entry

for viewing the file

*****

* These functions require their respective option(s).

See page 6 for details.

** Print data cannot be retransmitted.

Confidential document

with copy prevention data

Unauthorised attempt

to make a copy

Results in a blank page

ABC

Example: Unauthorised copying

Web access screen

Document Management on the Hard Disk

You can save processed job data in designated folders on the

MX-5500N’s built-in hard disk, making it easy to instantly recall

saved documents or jobs for printing and sending at a later time.

This contributes greatly to efficient sharing and distribution of

information in your business operations.

Up to 1,400 pages or 1,000

files*

that have been copied,

printed, scanned or faxed*

can

be stored by job on the hard

disk in a Quick File Folder. You

can reuse saved data with

simple operation without having

to reload or rescan the original.

Quick Filing

Up to 4,200 pages or 3,000 files*

that have been copied, printed, scanned or faxed*

can be stored by job on

the hard disk in up to 500 folders with customised names and locations. Enhanced security features require users

to enter a 5 to 8-digit password to access secure folders, protecting your sensitive data. Storage options include:

• Main Folder – You can store processed files by

user name in the main public folder and share

them across the workgroup. Any file name and

a PIN code can be assigned to each saved job.

• Custom Folder – Up to 500 private folders (named as

desired) can be created within the Custom Folder. When

saving a file in a private folder, any file name can be

assigned. A PIN code can be applied to both private folders

and files.

Advanced Filing Function

Sharpdesk™ is an original Sharp application that provides integrated desktop

management of documents in over 200 file formats, including scanned

paper-based documents and those created with popular applications such as

Word. It allows you to organise, edit, search and distribute your documents,

all with simple drag-and-drop operation.

• Intuitive desktop display features thumbnail viewing

• Sharpdesk Imaging provides annotation tools for paper-free proofreading

• Sharpdesk Composer combines different types of files into a single

document

• Optical character recognition converts documents into editable text files

• Output zone distributes files to e-mail, printers and other applications

• File search allows searching by file name, keyword or thumbnail

Easy Access to Stored Files

Documents that are stored on the hard disk can be quickly

searched and accessed from the control panel display or through a

Web browser.

*1: Measured using Sharp’s standard chart (A4 with 6% coverage, B/W). The Quick File Folder shares the HDD with the Job Build function; up to 10GB of data storage is available

when using both functions. The storage capacity will be less for colour pages.

*2: For fax and Internet fax jobs, only transmitted data (not received faxes) can be saved in the Document Filing function.

* Image Compression Tool for converting images into high-compression PDF files.

DOCUMENT

MANAGEMENT

SECURITY

Industry-Leading Multi-Layered Security

With multiple levels of network and data security to cover a wide range of security needs, Sharp’s industry-leading

security solutions bring today’s businesses increased confidence and peace of mind. The MX-5500N safeguards sensitive

data with powerful, enhanced security functions that eliminate the worry of unauthorised use and guarantee greater

protection for your confidential information.

Data Security Kit

Digital copier/printers or multifunction products can retain

hundreds of pages of confidential information from previous jobs

on their hard disks or

internal memory. To

safeguard this information

from unauthorised access,

the optional Data Security

Kit automatically encrypts

and erases the data after

each job is complete as

well as data stored both on

the hard disk and in the

address book.

Encrypted PDF with Password Protection

To prevent unauthorised viewing of confidential image data, the

MX-5500N enables users to password protect and encrypt PDF

data. By setting a password when scanning, users can transmit a

PDF over the network in encrypted format. Then, after

transmission,

viewers will only

gain access to the

encrypted PDF

after successfully

re-entering the

chosen password.

Document Control Function

Document Control prevents unauthorised copying, scanning,

faxing and filing of confidential documents. This is how it works:

the MX-5500N embeds copy prevention data onto a document

when it is first copied or printed. It will then detect this data, for

example, the next time someone tries to make a copy of the

document. Any unauthorised attempts to copy a Document

Controlled-document will simply be cancelled or result in the

output of a blank page.

Note: Requires optional Data Security Kit. May not work for certain types of

documents and paper.

IP/MAC Address Filtering

The embedded Network Interface provides highly secure operation

by restricting access to the MX-5500N on your office network.

Only PCs that have either

their IP address or MAC

(media access control)

address registered are

allowed to use the

MX-5500N. Attempted

access from an unknown IP

or MAC address will be

denied, preventing

unauthorised use.

Print Hold and Confidential Print

To keep others from seeing confidential documents as they are

being printed out, the MX-5500N’s Print Hold function stores

print data on its hard disk and withholds output until the user

executes a print command from the control panel. For added

security, the Confidential Print function requires the user to enter

in a PIN (personal identification number) at the machine before

printing can begin.

Secure Socket Layer

A newly introduced SSL (secure socket layer) enables the

encryption of data communications to prevent data leakage

through the network when printing via IPP, browsing secure Web

pages (HTTPS) or communicating via e-mail (SMTP and POP3) or

FTP (FTPS).

User Authentication

The MX-5500N prevents unauthorised

operation, including use of the LDAP

function, by requiring passwords for

machine access. The MX-5500N can

also register up to 1,000 users in

three access levels as Administrator,

User and Guest.

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