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Chapter 4

Working with Sharpdesk

Introduction

Sharpdesk makes it easy to identify, locate, and organize your files. This chapter reviews how to

work with each of the options Sharpdesk provides.

Viewing Images and Documents

When you open a folder in Sharpdesk, you view the documents contained in the folder as a

thumbnail of the document. If the number of documents within a folder exceeds the available

work area, horizontal and/or vertical scroll bars appear. You can use them to scroll through the

work area to view all the documents.

Sharpdesk User’s Guide 17

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Sharpdesk 1
Copyright 2
Trademark Acknowledgements 2
Table of Contents 3
Sharpdesk User’s Guide v 5
Sharpdesk User’s Guide vii 7
Chapter 1 9
Introduction 9
Overview 10
About This Guide 11
User’s Guide Organization 11
Definitions of Terms 12
Sharpdesk Online Help 12
Chapter 2 13
Installing Sharpdesk 13
Sharpdesk CD Installation 14
Uninstalling Sharpdesk 15
Chapter 3 16
Sharpdesk Overview 16
Starting Sharpdesk 17
Work Area 18
Output Zone 18
Status Bar 18
Scroll Bars 18
Navigating in Sharpdesk 19
12 Sharpdesk User’s Guide 20
The Sharpdesk Menu 21
The Sharpdesk Toolbar 23
Exiting Sharpdesk 24
Chapter 4 25
Working with Sharpdesk 25
Working within a Folder 26
Working with Images 27
Desktop Display Options 28
Viewing Image Files 29
Setting Export Options 30
Organizing Files 31
Deleting Files 32
Restoring a File 32
Moving Documents and Folders 32
Creating Folder Shortcuts 32
Reordering Folders 32
Scanning with Sharpdesk 33
Setting Scanning Options 34
Viewing Scanned Images 34
Image View in Imaging 35
Changing Scanning Options 36
Chapter 5 37
Searching with Sharpdesk 37
Setup Required 38
Sharpdesk User’s Guide 31 39
Searching 40
Sharpdesk User’s Guide 33 41
34 Sharpdesk User’s Guide 42
Examining the Results 43
Sorting the Results List 44
Moving Files 44
Running Another Search 44
Viewing the Last Search 44
Using Favorite Searches 44
Sharpdesk User’s Guide 37 45
• Title 46
• Author 46
• Subject 46
• Keyword 46
Sharpdesk User’s Guide 39 47
Setting up an Index 48
Sharpdesk User’s Guide 41 49
42 Sharpdesk User’s Guide 50
Editing an Index Database 51
Setting up an Index Schedule 52
Sharpdesk User’s Guide 45 53
46 Sharpdesk User’s Guide 54
Sharpdesk User’s Guide 47 55
Chapter 6 56
Composing with Sharpdesk 56
Notes: 57
Sharpdesk User’s Guide 49 57
Starting Composer 58
Reference Area 59
Menu Options 59
Toolbar Options 60
Working with Composer 61
Creating Composer Documents 62
Headers and Footers 63
Saving Documents 64
Closing Composer 65
Chapter 7 66
Sharpdesk Imaging 66
Types of Images 67
Image File Formats 67
Image Documents 67
• .TIFF 69
• .BMP 69
• .JPEG 69
• .AWD (Windows 98 only) 69
62 Sharpdesk User’s Guide 70
Annotating an Image Dialog 71
Contact Sheet Dialog 71
Setting Properties Dialog 72
Find: Image Files Dialog 73
Open Dialog 73
Displaying an Image Document 74
Sizing Windows Dialog 75
Thumbnail Size Dialog 75
Annotating a Document 76
Sharpdesk User’s Guide 69 77
70 Sharpdesk User’s Guide 78
Document Enhancement 79
Straighten Page Dialog 80
Chapter 8 81
Converting Images to Text 81
74 Sharpdesk User’s Guide 82
Save File As format 83
Layout Setting Description 84
Selecting a User Dictionary 85
78 Sharpdesk User’s Guide 86
Setting the Reject Character 87
80 Sharpdesk User’s Guide 88
Chapter 9 89
Glossary 89

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