Sharp MX-4140N Uživatelský manuál stáhnout pdf (Strana 7)

Separate ﬁles

Combined

into one

Web access screen

Quick File

Folder

Main

Folder

Custom

Folder

MFP‘s hard disk

Backup

Mirroring hard disk

Reuse

Resend*

To e-mail or FTP

Fax or Internet fax*

Print Out

SCAN

COPY

FAX

: Fax: Scan

Thumbnail displays

DesktopSuper G3 fax

Client PCs

Internet

Network folder

External memory

E-mail

Internet fax

FTP server

Scan to

Scan

Document

Scan

Fax

E-mail

Original

Specify resolution or

colour for each mode

B/W

Full-colour

File creator

Saved Retrieve

Other users

Document is saved to MFP

in original ﬁle format

Stored on MFP’s hard disk User retrieves ﬁle

from MFP

* Image Compression Tool for converting images into compact PDF ﬁles

Compose

Store

View

Search Edit

Output zone

PC-Fax

E-mail

OCR ICT*

A3 Colour Network Scanning

The MX-5140N/4140N works as a full-colour network scanner

and supports TIFF, PDF, PDF/A, encrypted PDF, compact PDF*,

JPEG, and XPS ﬁle formats. Scanned documents can be converted

into compact PDF ﬁles to enable fast, high-volume transmission

and save storage space. Enhanced scan performance improves the

legibility of extremely ﬁne text and allows vivid colour reproduction

in scanned documents. Auto Colour Selection chooses the right

mode for scanning originals containing both colour and B/W

pages (see page 4). And ﬁve levels of sharpness and contrast

control enable ﬁnely tuned adjustments for optimal image quality.

* Requires optional MX-EB11.

Multiple Distribution of Scanned Files

With just a few taps on the LCD touchscreen, you can choose

different ways to distribute your scanned documents. Scan to

E-mail sends documents as an e-mail attachment. Scan to FTP

Server scans documents directly to an FTP server for storage. Scan

to Desktop sends scanned documents directly to your PC desktop.

Scan to Network Folder (SMB) sends ﬁles to a shared folder on

a networked Windows-based PC. Scan to External Memory

Device scans documents directly to USB memory devices. And

Scan to Fax enables conventional faxing or Internet faxing.

Document Management on the Hard Disk

You can save processed job data in designated folders on the MFP’s hard disk, making it easy to instantly recall saved documents or jobs for

printing and sending at a later time. This contributes greatly to efﬁcient sharing and distribution of information in your business operations.

Easy Access to Stored Files

Documents stored on the hard disk can be quickly and easily

searched and accessed from the control panel’s LCD via

thumbnail displays and ﬁle previews or through a Web browser.

File Combining

For more effective data

utilisation, two ﬁles saved on

the MFP’s hard disk can be easily

combined into one ﬁle.

PDFs for PC Browsing

Processed job data can be saved as PDF ﬁles for browsing and

downloading on a PC.

Easy Sharing of Application Files

To facilitate ﬁle sharing across the ofﬁce network, the

MX-5140N/4140N provides 120GB of hard disk storage space

for folders. Each folder can hold up to 500 ﬁles created with

applications such as Word and Excel

and saved in their original

format.

Note: It is advisable to back up data saved to the MFP’s hard disk through

use of the optional Mirroring Kit.

PC-Fax/PC-Internet Fax

Directly send a document created on your PC to a recipient’s fax

machine via a phone line or the Internet without printing to paper.

Save time and paper costs while retaining original document quality.

Note: PC-Internet Fax requires optional MX-FWX1; PC-Fax requires MX-FX11.

Internet Fax

Economically send and receive faxes to and from other T-37-

compliant Internet fax machines via the Internet. Thanks to Direct

SMTP support, outgoing Internet faxes do not go through your

mail server, making transmission faster and cheaper.

Note: Requires optional MX-FWX1.

Paperless Faxing with Inbound Routing

Paperless faxing with inbound routing lets you check incoming

faxes via e-mail before printing them out. It can also forward

incoming faxes to destinations—another fax/Internet fax machine,

an FTP server, a network folder (SMB), or a PC desktop—speciﬁed

for each sender. When fax data is transferred by ﬁle, the Inbound

Routing function automatically attaches the fax sender’s name (as

registered in the MFP’s address book) to the ﬁle, so recipients will

know who sent the fax.

Note: Requires optional MX-FWX1 and/or MX-FX11.

Fax Data Storage on MFP Hard Disk

The MX-5140N/4140N automatically stores data from incoming

and Internet faxes on its hard disk for easy conﬁrmation and

printing from a PC.

Note: Requires optional MX-FWX1 and/or MX-FX11.

Home Directory

The Home Directory function with user authentication allows users

to designate a network folder as their own default scan

destination, enabling easy data transfer. In addition to simplifying

the scanning process, this handy function lets users scan and send

large ﬁles that exceed the capacity of mail servers. It’s so simple:

after a user has logged on via user authentication and gone to the

Image Send screen, the Home Directory function automatically

selects the scan-destination folder.

Improved Address Book

With the MX-5140N/4140N’s improved address book format, up to

seven destinations, including e-mail addresses, fax numbers, and

FTP addresses, can be displayed under each registered entry. For

enhanced security, when registering an entry, you can select

whether the information will be open to all MFP users or limited to

only designated users or groups. And since only the viewable

addresses for each logged-in user are displayed, the list of

addresses is narrowed down, making address searches easier.

Note: Contact a Sharp customer representative for details on activating this

function.

One Scan/Multi Format

This function allows you to specify image resolution or colour for

each mode of broadcasting employed. For example, when sending

the same image data to both a fax and an e-mail destination, you

can send a B/W version via fax and a full-colour version via e-mail.

Drop Out Colour

This function removes chromatic colour from a scanned image,

reducing the data size for compact storage and enhancing the

legibility of B/W text to improve the text recognition rate before OCR.

Black Letter Emphasis

When text-heavy documents are scanned, this function improves

the legibility of B/W text while keeping the ﬁle size down. Text is

scanned at high resolution while the rest of the document,

including photos and illustrations, is scanned at a lower resolution.

Up to 10,000 pages or 1,000 ﬁles*

that have

been copied, printed, scanned, or faxed*

can be

stored by job on the hard disk in a Quick File

Folder. You can easily reuse saved data without

having to reload or rescan the original.

Quick Filing

Up to 20,000 pages or 3,000 ﬁles*

that have been copied, printed, scanned, or faxed

can be stored by job on the hard disk in up to 1,000 folders with customised names and

locations. Enhanced security features require users to enter a 5- to 8-digit password to

access secure folders, protecting your sensitive data. Storage options include Main Folder

for workgroup sharing and Custom Folder for enhanced-security archiving.

Advanced Filing Function

*3: Storage capacity will vary depending on the type of document and the scan settings.

*4: For fax and Internet fax jobs, only transmitted data (not received faxes) can be saved in the Document Filing function.

LDAP Support

Built-in LDAP (lightweight directory access protocol) support

eliminates the need to enter or register full addresses. When you

enter the ﬁrst few letters of the recipient’s name, the MX-5140N/

4140N displays a list of possible matches from your company’s

LDAP server. Selected addresses can be stored to the MX-5140N/

4140N’s address book.

*1: CMYK print data cannot be resent.

*2: These functions require their

respective options. See page 5 for details.

IMAGE SENDING

DOCUMENT MANAGEMENT

Mirroring Kit

To protect the enhanced data handling capability of the MFP’s

hard disk, which provides improved Document Filing functions

and easy sharing of application ﬁles, the optional Mirroring Kit

offers hard disk backup and peace of mind.

Sharpdesk for Total Document Management

Sharpdesk is an original Sharp application that provides

integrated desktop management of documents in over 200 ﬁle

formats, including scanned paper-based documents and those

created with popular applications such as Word. With Sharpdesk,

documents can be organised, edited, searched, and distributed

with simple drag-and-drop operation. Features include

thumbnail viewing, annotation tools for paper-free

proofreading, optical character recognition, the ability to combine

different types of ﬁles into a single document, and more.

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